***Exciting News - We now accept credit card payments!***
It’s Official: You Can Now Schedule Your Appointment Online For Your In Person Codes Visit!
The City of Oak Hill Codes Department is pleased to announce that our online appointment scheduling system is now live. This tool makes it easier than ever to arrange an in person meeting with the Codes Officer for pre-apps, plan review, permits, and Codes inquiries.
Please review the Online Scheduling Policy before booking, by scheduling with this system, you agree to the Policy.
➡Access the scheduling portal here: https://calendly.com/scheduling-oakhilltn/codes-office-appointments (You may also scan the QR code)
Online Scheduling Policy
1. Scheduling Limitations
-
Only one active meeting per Subject Address is permitted at a time.
-
You must attend or cancel your current appointment before booking another.
-
Exception: If multiple permits are issued for the same Subject Address, you may schedule up to two meetings per week, provided each relates to a different permit type (e.g., Pool and House Addition).
2. Cancellation
-
Appointments may be cancelled up to 24 hours in advance without penalty.
-
Cancellations made less than 24 hours before the appointment may result in rescheduling delays or restrictions.
3. Rescheduling
-
You may reschedule via Calendly up to 24 hours prior to your meeting.
-
Within 24 hours, rescheduling requests will be accommodated as staffing allows.
4. Misuse of the Scheduling System
To ensure fair access for all residents, please avoid practices such as booking multiple meetings for the same address and permit. Repeated misuse may result in the following actions:
-
Immediate cancellation of overlapping or duplicate appointments.
-
Temporary suspension of online scheduling for the affected Subject Address.
-
For repeated misuse (two or more instances), you may be required to contact the Codes Department directly to schedule future appointments.
5. No-Show Policy
-
A “no-show” occurs when a participant is more than 15 minutes late without prior notification.
-
Two or more no-shows may result in a requirement to call the office directly for future scheduling.
ADA Exception: Accommodations may be arranged for individuals with qualifying accessibility needs.
Note: The Codes Department will not offer morning consultation periods on two days each month and will be closed on all State Holidays. Please check the City Calendar for specific dates.
For questions about scheduling, email cityadmin [at] oakhilltn.us (cityadmin[at]oakhilltn[dot]us).
Thank you for your cooperation in helping us maintain a smooth and efficient scheduling process.
Site Plan Requirements
If your plans meet City zoning ordinances and building codes, and when all fees are paid and/or bonds in place, a building permit will be issued. Your fees are based on the total cost of construction. Make checks payable to the City of Oak Hill.
Construction Requirements
After the permit board is obtained, it must be mounted on a frame, a tree, or staked in the front yard visible from the street and approximately 20 feet from the edge of the street. Erosion control and tree protection is required at all times and must be inspected prior to commencing construction, all structural inspections, including footing, framing, and insulation inspections, will be made by the Codes Department. MEP inspections are required to be completed in order to reach the next step of an Oak Hill inspection (see Inspection tab for further detail).
Construction must be performed by a Tennessee State licensed contractor, with proof of worker's compensation and liability insurance. A homeowner can pull his/her own building permit as a "Self-Build or Owner" permit, making the homeowner the general contractor of the project and thereby responsible for all requirements and processes of the permit and construction.
The requirement of obtaining building permits applies not only to new structures but to any work that physically changes structures or landforms already on the property, plus any other work regulated by the City building codes and ordinances.
Mechanical, Electrical or Plumbing (MEP): MEP specific permits and inspections are obtained through Metro.
Inspections
The Codes Department will make both routine and required inspections during the construction process such as Pre Development Inspection, Foundation Inspection, Framing Inspection, and Insulation Inspection. When the completed structure meets the City's building codes, and all required inspections have been completed by the Codes Department, a Final Inspection will then be performed. The structure will be accepted.
Click Here to Request an Inspection
Occupancy
Following the completion of all inspections and the acceptance of the structure, a Certificate of Use and Occupancy (CO / U&O) must be requested through the Codes Department prior to a structure being occupied, which authorizes the homeowner to inhabit and use the facilities. Failure to obtain the Use and Occupancy permit may result in loss of insurance coverage in the event of a damage claim related to the work, delays in the sale of the property, and/or fines by the City of Oak Hill.