Planning Commission Process

Pre-Application Meeting / Preliminary City Comments 

(7^th Tuesday before PC Meeting – see schedule – 8am to 10am)

TO SCHEDULE YOUR IN PERSON PRE-APP MEETING, CLICK HERE.

• Applicant’s engineer meets with City Engineer and Codes Department in Pre-Application Meeting (subject to availability of City Staff)
• City Engineer and Codes Department explain City requirements, applicable fees, and provide initial comments and direction.
  • See ordinance-excerpts on the following pages for Steep-Slope, Radnor-Lake Zone, and Subdivision Regulations (link), if attached and if applicable, to prepare draft-plans in advance of this meeting

• Applicant’s engineer begins implementation of PRELIMINARY CITY COMMENTS (applicant’s design team must continue to coordinate directly with City Engineer throughout the PC review process for site plan approval)

   

First  Official Submittal Deadline 

(6^th Tuesday before PC Meeting – see schedule)

• Applicant submits all required information 

  [NO SUBMISSION ACCEPTED WITHOUT CITY-APPROVAL IN PRE-APPLICATION MEETING]:

  • Application for PC completed by applicant
  • Electronic Submittal [Plans, Geotechnical Report, and Project-specific Information]
    • Submittal must be updated with PRELIMINARY CITY COMMENTS
      • Email to City Engineer matt.schlicker [at] kimley-horn.com (matt[dot]schlicker[at]kimley-horn[dot]com) and City Geotech Engineer dterranova [at] gtaeng.com (dterranova[at]gtaeng[dot]com)
        • Copy to Codes Department  planning [at] oakhilltn.us (planning[at]oakhilltn[dot]us) and inspections [at] oakhilltn.us (inspections[at]oakhilltn[dot]us)

  • Check, Cash or Card (3.5% fee) is accepted

     

Fee(s) for Residential applicants

Fee(s) for Conditional Use Permit (CUP) applicants

CUP cases may be required to submit to both BZA and PC, but CUP fees will only be assessed once.

Implement 1^st Round City Comments 

(5^th Tuesday before PC Meeting – see schedule)

One week following First Submittal, City Engineer has reviewed plans and emails 1^st ROUND CITY COMMENTS to applicant’s engineer.

Second Submittal Deadline 

(4^th Tuesday before PC Meeting – see schedule) 

One week following receipt of City comments: Applicant’s engineer submits plans updated with 1^st ROUND CITY COMMENTS.

NOTE: SIGNIFICANT CHANGES TO PROJECT SCOPE AFTER THIS POINT MAY DEFER PRESENTATION TO THE FOLLOWING MONTH.

Implement 2^nd Round City Comments 

(3^rd Tuesday before PC Meeting – see schedule)

One week following Second Submittal, City Engineer has reviewed plans and emails 2^nd ROUND CITY COMMENTS to applicant’s engineer.

NOTE: AT THIS POINT THESE COMMENTS SHOULD BE MINOR.

Third / Final Submittal Deadline

(2^nd Tuesday before PC Meeting – see schedule)

• One week following receipt of City comments: Applicant’s engineer submits plans updated with 2^nd ROUND CITY COMMENTS.
• IF/WHEN CITY ENGINEER APPROVES ENTIRE SUBMITTAL, submit the following in preparation for the PC presentation:
  • 11”x 17” hard-copies of final, City Engineer-approved plans to Codes Department.
    • Include site-location map showing context of at least half of Oak Hill with nearby streets/street names
  • 8.5”x11” hard copies of any supporting documentation to Codes Department which have been approved by City Engineer.
• Reports can be a summarized version for prints only.

• 11 Individually bound packets (same order as electronic PDF submission)

NOTE: NO PLANS/DOCUMENTATION WILL BE ACCEPTED PAST THIS DATE FOR INCLUSION IN THE PC MEETING.

• City Engineer submits Memo of Comments/Recommendations to Codes Department for distribution to PC.
• City Engineer sends electronic version of all approved plans and documentation to be used in presentation
• On 1^st Tuesday before PC Meeting, Codes Department sends all final project information to PC for review in preparation for PC meeting.

IMPORTANT: IF THE CITY ENGINEER DOES NOT RECOMMEND APPROVAL, APPLICANT MUST RE-APPLY FOR A NEW MEETING DATE (NO FEE).

PC MEETING – 6:00pm – City of Oak Hill Meeting Room  

(1^st Tuesday of every month - see schedule)

• Applicants’ Representative must attend & present case.
• Applicant BZA / PC Public Notice sign must be returned at meeting.
• If the request is approved, a building permit can be issued the following day to the applicant/homeowner with the pertinent information. If the request is deferred, the applicant must communicate with the Codes Department the new meeting date and any additional documentation.